FAQ - for Meeting Planners
CVBHotRates.com is the only
meeting planning web site sanctioned by the International Association of
Convention and Visitor Bureaus (www.iacvb.org)
and committed to offering the "24 Hour Service Guarantee" from the top
meeting destinations in the country. Our comprehensive content and personal
service are the key differences. We offer current, accurate, and
unbiased information direct from the official local sources. Each convention
& visitor bureau has a fully trained staff available to offer personal
service to you, the meeting planner. Plus, CVBHotRates.com's Meeting Planner
Tool Box is a great resource for planners.
What is a CVB?
A Convention & Visitor Bureau (CVB) is a city's officially recognized
local agency sanctioned to assist travelers by providing official, unbiased
travel information and to assist meeting planners with pre and post meeting
services. Using a CVB web site is the smartest way to research, plan and book
your meeting - the information is reliable and most of their services are free
of charge.
Is there a cost for Meeting Planners to use
CVBHotRates.com?
No, participating CVB's and their travel partners are providing this
service to give Meeting Planners the best rates guarantee.
Is my information kept private?
Yes, we take your privacy seriously. Please review our Privacy
Policy.
Hotel FAQ
Why should I publish rates in CVBHotRates.com?
Because CVBHotRates.com is designed to serve you - by providing one,
comprehensive web site where meeting planners that allows the meeting planners
can easily find and compare rates for meeting sites in multiple cities. Meeting
planners can view your offering and respond to you with an RFP, giving you
immediate access to meetings leads online. CVBHotRates.com gives you an
excellent sales and marketing channel and does not interfere with what you are
doing on your own web site or with direct sales efforts.
Why should I participate in this program?
Participating in the CVBHotRates.com program will give you the opportunity
to book short-term meetings when you need the business. This is a
cost effective way to generate new leads and be in front of meeting planners
while there are planning.
What is the cost of participating in this program to my hotel?
There is no cost for qualifying properties to participate in the program. In order to qualify your property must be a member of a participating CVB.
What kind of information can I put on the site?
You can put short-term or distressed dates, group rates, as well as a
description and photo of your property.
How do I update my inventory? How often?
You have complete yield management control and can update your inventory as
often as you wish. Simply log on using the user name and password provided to
you once you have submitted the completed Hotel Insertion Order.
How do I get my leads?
You will be notified by email that you have a new lead. Each email will provide
a brief description of the lead. In order to retrieve your leads simply log on
to web site and view all your leads and select the ones you wish to purchase.
What if the lead doesn't book?
CVBHotRates.com is an online lead generation system. Through our aggressive
marketing strategies, we strive to provide highly qualified leads for your
sales staff. Final contract negotiation is strictly the responsibility of the
hotel.
Do I need to communicate with the CVB on my leads?
The CVB is a valuable resource that is available to provide personal
assistance. Because CVBHotRates.com is a CVB sponsored program we will be sure
the CVB is kept in the loop.
Will I have any kind of reporting?
Your property will have "real time" access to reporting available online.
When do I need to sign up?
Don't delay, we have an aggressive marketing and launch program that you won't
want to miss.
